Privacy Policy

Jahopp AB Privacy Policy

Privacy Policy and Product Support – Web, Online and Software Products

(Document ID: DOC-2022-12-06)

Table of contents

Product Support

Privacy Policy for Jahopp Web Page

Introduction

This privacy policy will help you understand how we may collect and use your personal information. This policy also describes your rights and how you can use your rights. You can easily contact Jahopp if you have any questions related to this policy.

Jahopp AB (publ) is considered the Data Controller of your personal data. Jahopp AB is a Swedish company, company registration number (Org. number”) 556975-0515 The registered address is: Karlavägen 24, 114 31 Stockholm, Sweden. Email; privacy (at) jahopp.se

Processed Data

On Jahopp websites we offer you to subscribe to our newsletters, be notified about events, receive occasional news, insights and best practices, receive commercial offerings as well as fill in a contact request as well as register to access educational content. The type of personal data that Jahopp processes about you may be:

Your contact details such as name, address, telephone number and email address
Your job title, position including preferences and interests in a professional context
Website traffic information as provided by your web browser such as browser type, language and the address of the referring website and other traffic information such as IP address

Website visitor behavior such as which links you click and when

In general, Jahopp collects personal data directly from you when you register on our sites or fill out a form. We may also, with your consent, use cookies and other tracking technology when you use our websites in order to optimize your experience of these. Please see our request our Cookie Policy for more information.

We may also collect information about you from other sources, including publicly available databases or third parties from whom we have purchased data or to whom you have provided your data, and combine this data with information we already have about you. This helps us to update, expand and analyze our records, identify new prospects for marketing, and provide information about our products and services that may be of interest to you.

Purposes of Processing

Your personal data may be saved and processed by Jahopp for the following purposes:

In order to answer a contact request or to send you educational content, newsletters or invitations for seminars and similar events to you. Accordingly, if you do not provide the requested personal information, Jahopp will not be able to respond to a contact request or to send you any newsletters or invitations and information.
For marketing and market research, as well as basis for market and customer analysis, business and product development, and statistics
To personalize your experience (your information helps us to better respond to your individual needs)
To improve our websites (we continually strive to improve our websites offerings based on the information and feedback we receive from you)

Legal Grounds

In accordance with Jahopp’s assessment and quality assurance, the processing is necessary for the purposes of Jahopps’s legitimate interest in answering a contact request, and administering newsletters, information and invitations to you in accordance with your wishes to be contacted or to receive requested information, respectively.

Additionally, Jahopps’s processing of personal data for marketing purposes, for market research, for market and customer analysis, business and product development and statistics, is based on a legitimate interest. According to Jahopps assessment, processing is necessary for Jahopp’s legitimate interest to market its products and services, and further to analyze and develop its business and operations.

Retention of Personal Data

In general, Jahopp will only retain your personal data for as long as necessary for the stated purpose, while also taking into account our need to answer queries or resolve problems and to comply with legal requirements under applicable law. This means that we may retain your personal data for a reasonable period after your last interaction with us (normally for a period of three calendar years from your last interaction with us). When the personal data that we collect is no longer required in this way, we destroy or delete it in a secure manner.

Personal data provided in connection with newsletter subscriptions, event registrations or information requests are stored by Jahopp until you unsubscribe from the applicable service.
If you unsubscribe, Jahopp will continue to process your personal data to the extent necessary to ensure by technical means that no further posting of newsletters, event invitations, educational information and similar are sent to you. If Jahopp does not save your personal data in this respect, Jahopp will not be able to ensure that no further newsletters, invitations or information will be sent to you. The continued processing of your personal data is, according to needed Privacy assessment, necessary for the purposes of Jahopp’s legitimate interest in preventing sending of newsletters, information and invitations to you in accordance with your expressed desire.

Your Privacy Rights under Applicable Data Protection Laws

You have the right to request from Jahopp as to whether or not personal data concerning you are being processed and, where that is the case, obtain access to your personal data. You also have the right to request that Jahopp corrects any inaccuracies in your personal data and that Jahopp shall erase your personal data or restrict the processing of your personal data. You further have the right, at any time, to object to the processing of your personal data if you believe that Jahopp has no legitimate interest in processing the personal data or to the use of your personal data for the purposes of direct marketing. You are finally entitled to lodge a complaint regarding Jahopp’s processing of your personal data with a supervisory authority. Nevertheless, please note that the Jahopps’s processing of your Personal Data may be on other legal grounds than what we have set out in this Privacy Policy. if we are under legal obligation to save the data, such data can only be blocked. Furthermore, we will assess all requests on a case-by-case basis and might in some cases not be able to adhere to your request.

To exercise the aforementioned rights in relation to us, or if you have any questions about our sharing practices, your rights under Applicable Data Protection Laws, or wish to have your Personal Data removed, please contact us at the following address: Jahopp AB, Karlavägen 24, 114 31 Stockholm, Sweden. In order to ensure that you receive a swift response, please state in your letter your full name and, if applicable, your address and user name. Please note that you should sign the request in order to receive information of the processing of your Personal Data, and that you may be asked to verify your identity before any Personal Data is disclosed or information given.
You can also contact Jahopp at privacy (at) jahopp.se for more information about these rights.

Disclosure of Personal Data

Ensuring your privacy is important to Jahopp. Jahopp does not share your personal data with third parties except as described in this privacy policy. We may share your personal data with:

Third party service providers (for example to partners that are administrating webinars or websites on behalf of Jahopp).

Business partners; and
As needed for legal purposes (for example to authorities in accordance with applicable laws and regulations).

Jahopp may also share your personal data with consultants. When sharing your personal data with third parties we take appropriate technical, organizational and legal measures in accordance with applicable data protection legislation. When required by applicable law, Jahopp has established Data Processing Addendums with any third party with which your personal data is shared.

Security

Jahopp takes information security and cybersecurity seriously.
We have various steps to protect information you provide to us from loss, misuse, and unauthorized access or disclosure. These steps take into account the sensitivity of the information we collect, process and store, and the current state of technology.

Changes to this privacy policy

This policy was last updated on the 6 of December 2022. We may change this policy from time to time, if we do, we will post any changes on this page (www.jahopp.com). If you continue to interact with us after those changes are in effect, you are agreeing to the revised policy.

Privacy Policy for Jahopp Remote Guidance Online Subscriptions

Dear User and customer,

Welcome to Jahopp Guidance (the “Service”), which is provided by Jahopp AB (publ), company registration number 556975-0515 having its registered address at Karlavägen 24, 114 31 Stockholm, Sweden.
We offered to companies (with each such legal person having entered into an agreement with us regarding use of said solution being a “Customer”).

You may use the Service acting as an authorized employee or consultant of a Customer and you acknowledge that the Service is not provided to you as a consumer. Reference is also made to our End User License Agreement (the “EULA”). Personal data provided in association with the licensed use of Jahopp Remote Guidance will be treated as per the EU Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016. This on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation), the Directive 2002/58/EC of the European Parliament and of the Council concerning the processing of Personal Data and the protection of privacy in the electronic communications sector (ePrivacy Directive) and the subsequent directives and regulations and the national implementations thereof and related national legislation, applicable to the processing of personal data under this Agreement (collectively “Applicable Data Protection Laws”). It is the entity deciding the purposes and the means of processing that is the personal data controller for the processing. When you use the Service, the Customer having authorized your use is the personal data controller for the processing of your Personal Data (as defined below), and we are the personal data processor of the Customer, processing such data on behalf of and according to the instructions of said Customer. Nevertheless, we collect and process certain and limited information, to the extent necessary for the functioning of the Service and your use thereof, and we are the data controller in relation to this processing of Personal Data. Your privacy is important to us. This document contains a policy statement regarding the collection, use and processing of Personal Data within the Service and your rights in relation to your Personal Data, as well as information about with whom we share such information with. With “Personal Data” we mean information which is directly or indirectly referable to a natural living person, e.g., name and address but also possibly, device ID, location data or IP addresses. We collect the information set out below, which include your Personal Data.

Please read this Privacy Policy before you use the Service.

Process Data

The following Personal Data is collected and processed when you use the Service:

Your user id, typically your email address
Optionally your name, if entered the system
Records of calls made, including other parties in the call, time and duration
Technical data, including your unique device ID, IP address, network and device performance and other information about your use of the Service.

Purpose for Processing

Customer

The Customer that has authorized your use of the Service processes the Personal Data for the purpose of carrying out activities involving the use of Jahopp Remote Guidance. Use of the Personal Data collected for other purposes, if applicable, are to be communicated to you by each such Customer in their capacity of personal data controllers.

Jahopp AB

Jahopp will process the information set out above for the following purposes:

to administrate your account, to enable and provide the Service and improve our solution for remote guidance, and to otherwise fulfill our obligations with regard to the agreements entered into with our customers.

to inform you about updates of the Service or our End User License Agreement (EULA);
to improve and develop the Service;
to ensure the technical functioning of the Service and to prevent use of the Service in breach of the EULA;
to enforce the EULA, including to protect our rights, property and safety and the rights, property and safety of third parties if necessary; and
to fulfill requirements by law.

Legal Ground

The processing of Personal Data is based on our legitimate interests, which serves as the legal ground for the processing.

Our legitimate interests are (i) to provide our services to the Customer; and (ii) to continually offer, improve and develop the Service. We are not able to fulfill our legitimate interests without processing some Personal Data.

In the balancing of interests between our legitimate interests, and your interests and rights and freedoms, it is considered that in your position as an employee of the Customer it is expected of you to use the tools and services that you are directed to use by your employer. Therefore, since you have not objected to such processing of Personal Data, we assume that you are not opposed to our processing of Personal Data when providing the Service. Furthermore, we respect the value and integrity of Personal Data – therefore, we have implemented technical and organizational security measures to ensure the integrity and confidentiality of the Personal Data.
The number of employees that process Personal Data at Jahopp are kept to a minimum, all staff are trained to process the Personal Data in accordance with our internal data protection policies, and they are subject to confidentiality undertakings.
The types and amount of Personal Data that is processed, is the minimum data possible to enable us to fulfill our legitimate interests. The Personal Data will not be used for any other purposes than what is set out in this Privacy Policy and will not be used for additional purposes in the future. Considering this, we consider that the processing of Personal Data conducted by us does not infringe your rights and freedoms, and that our legitimate interests set out above are not incompatible with your interests. Please note that the Customer’s processing of your Personal Data may be based on other legal grounds than what we have set out here.

Disclosure of Personal Data

We may share and disclose your Personal Data to our subcontractors within the EU/EEA. Your email address may be disclosed to other users of the Services that you choose to connect within the Service.

Retention of Personal Data

The Personal Data is processed for the period during which the Service is provided to you. Upon termination of a user account, the Personal Data relating to such an account will be deleted within 3 months after the termination of the applicable customer agreement or within reasonable time after the 3 months period.

Responding to Legal Requests and Preventing Harm

We can access, preserve and share your information in response to a legal request (like a search warrant, court order or a subpoena or the like), or when necessary to detect, prevent and address fraud and other illegal activity, to protect ourselves, you and other users, including as part of investigations, if we have a good faith belief that the applicable law require us to do so.

This includes responding to legal requests from jurisdictions outside of the EU/EEA when we have a good faith belief that the response is required by law in that jurisdiction, affects users in that jurisdiction, and is consistent with internationally recognized standards.

Information that we receive about you when you use our Service, can be accessed, preserved and retained for an extended period of time when it is the subject of a legal request or obligation, government investigation, or investigations concerning possible violations of our EULA or policies, or otherwise to prevent harm.

Some Other Things You need to Know.

Change of Control

If the ownership of our business changes, we will transfer your information to the new owners so they can continue to deliver our solution for remote guidance, including the Service. The new owner will still have to honor the commitments we have made in this Privacy Policy.

Notice of changes

If we make changes to this Privacy Policy, we will notify you by publication here in the Service. If the changes are material, we will provide you additional, prominent notice as appropriate under the circumstances and, where required under applicable law, ask for your consent.

Your Privacy Rights under Applicable Data Protection Laws

Applicable Data Protection Laws permits residents of the Member States to request details about what Personal Data is stored with us, the source of the data and the identity of parties to whom the data has been provided free of charge, as well as other information, without indicating any reasons.

Objection

You can object to the use of your Personal Data at any time. Nevertheless, please note that the Customer’s processing of your Personal Data may be on other legal grounds than what we have set out in this Privacy Policy. In addition, you can request rectification, erasure or blocking at any time of any Personal Data. However, if we are under legal obligation to save the data, such data can only be blocked. Furthermore, we will assess all requests on a case-by-case basis and might in some cases not be able to adhere to your request.

Get in contact with Jahopp AB

In order to ensure that you receive a swift response, please state in your letter your full name and, if applicable, your address and Username. Please note that you should sign the request in order to receive information of the processing of your Personal Data, and that you may be asked to verify your identity before any Personal Data is disclosed or information given.

Product Support

Introduction

Jahopp has developed and owns all rights to the LXP (Learning Experience Platform). LXP supports a range of setups and can be used in different combinations to make work efficient. This section describes how the service is supported.

Email Product Support

Service requests shall be submitted to Jahopps’s service desk (“Service Desk”). The support hours are Monday to Friday 8.00 to 17.00 CET. Supported languages are English and Swedish.

Service requests may only be submitted as follows:

Reported in applications
Email to support (at) jahopp.se

Reported issues and questions will be managed in a ticketing system (the “Ticketing system “) which will be used as the central communication platform. The Service Desk will respond to the person initiating the service request with a ticket reference number, that shall be used for further follow-up. Jahopp will provide regular updates to the person initiating the service request.

Software Availability and integrity

Jahopp will ensure effective and efficient achievement of availability of the Software during Service Hours. Service Hours are defined as any time outside scheduled maintenance. Scheduled maintenance with short service interruptions (below 5 minutes) are performed during maintenance windows on Sundays 16.00-20.00 CET. Any scheduled maintenance with an expected longer service interruption, is primarily performed on weekends and other low-traffic periods and is communicated at least one week in advance.

Jahopp is not responsible for downtime or any other failure to satisfy the availability level for the Software, if it was caused by any of the following circumstances and provided that the said circumstance was not directly attributable to Jahopp such as;

faults in the Customer’s software and IT infrastructure
circumstances outside Jahopps’s area of responsibility for the Software, such as failure of communications or other products and services from third parties for which Jahopp has not specifically taken responsibility
any other circumstances for which the Customer has responsibility under the terms of the Agreement.

Software Capacity

Jahopp maintains an adequate infrastructure to ensure that an increase in the total number of active users does not cause Software latency or increase in Software response times.

Incident and problem management

Jahopp will give immediate notice to the User in case of an emergency maintenance. In such a case, Jahopp shall make all possible efforts to schedule such emergency maintenance outside of Service Hours to minimize impact to the Customers. Jahopp will provide continuous information about Software incidents via: www.jahopp.com.

In case of an incident, Jahopp will work to restore the Software as soon as possible, including by means of workarounds. The incidents will only be concluded when the Software is fully restored, delivering all its functionality.

The Service Desk will record reported incidents using a Ticketing System and assign priority.